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Financial Aid Office

Financial Aid Satisfactory Academic Progress Policy
(CFR 34 668.16e)

The Higher Education Act of 1965, as amended in 1983, requires institutions of higher education that participate in the Federal Title IV financial aid programs to establish guidelines or Standards of Academic Progress, to monitor a student's progression toward a financial aid eligible degree. Sojourner-Douglass College's standards of Financial Aid Satisfactory Academic Progress Policy applies to all students enrolled in a Title IV (Federal Financial Aid) eligible program.

The Financial Aid Satisfactory Academic Progress Policy will take into consideration the student's cumulative (all) attempted hours(not earned), transfer credits and cumulative grade point average, regardless of whether the student paid for some or all of his or her courses and regardless of when the student took the courses.

Evaluation of Standards of Academic Progress

Financial Aid Satisfactory Academic Progress will be evaluated at the end of each semester.

Minimum Grade Point Average

To continue to be eligible to receive federal financial aid, a student must maintain a Grade Point Average (GPA) based on the number of attempted credit hours. Per federal regulation, attempted credit hours include all hours in which a student was enrolled after the drop-add period ends plus any transfer credit hours. Sojourner-Douglass College Financial Aid Academic Progress policy requires students to have earned the minimum Grade Point Average as required by the College's Satisfactory Academic Progress Policy. The Satisfactory Academic Progress Policy can be found in the College catalog.

Each student is required to successfully complete a certain percentage of all credit hours attempted, which includes transfer hours. Attempted credit hours includes grades of A, B, C, D, F, I, W, WP, WF and repeats.

The following tables list the number of credit hours a student is required to successfully complete and the required G.P.A. to maintain their financial aid eligibility.

Attempted Credits Required Pass Rate Required GPA
0 - 15 55% 1.0
16 - 31 60% 1.2
32 - 43 67% 1.4
44 - 53 67% 1.6
54 - 62 67% 1.8
63 + 67% 2.0
*Graduate students must maintain a 3.0 GPA throughout their program.

Maximum Time Frame

The Federal regulations that govern the federal financial aid programs require that colleges place a limit on the number of credit hours a student may receive financial aid based on their major or program of study. At Sojourner-Douglass College a student may receive financial aid for attempting no more than 150% of a program's length.

Repeating Courses

Students are allowed to take the same course twice if they receive a failing grade and receive financial aid. Financial Aid will not pay a student to attempt a class for the third time.

Change of Major

Students, who change their major or pursue a second degree, are not automatically eligible to continue to receive financial aid. The Financial Aid Office will review each student's cumulative academic record and decide, on a case by case basis, the student's eligibility and the number of credit hours the student will be eligible to receive financial aid.

Academic Renewal

The Financial Aid Office must count all credit hours attempted, even if the student is granted academic renewal by the College, regardless of how long ago the credit hours were attempted, and if the student repeated courses.

Financial Aid Suspension

Students who failed to meet the Financial Aid Satisfactory Academic Progress Policy for two (2) semesters will be placed on financial aid suspension. Student's are subject to one warning status, but must be the Financial Aid Satisfactory Academic Progress Policy after ONE (1) semester of enrollment. However, federal guidelines authorizes the Financial Aid Office to extend a student's financial aid eligibility, if the student can demonstrate that there were extenuating circumstances that caused the student to fall below the minimum standards, while in attendance at SDC. Students may file an appeal to have their financial aid eligibility reinstated.

Financial Aid Appeal Process

Students, whose financial aid eligibility was suspended, may appeal to have their financial aid eligibility reinstated or the maximum time frame extended. Students must complete a Financial Aid Appeal Form and submit documentation to support any extenuating circumstances that caused the student not to meet the requirements of the Financial Aid Academic Progress Policy. Appeals without extenuating circumstances and appropriate documentation will be reviewed. However, lack of documentation to support extenuating circumstances may cause the appeal to be denied.
Special Note: The Financial Aid Appeal Process is not the same as an appeal to be reinstated into the college after academic dismissal. Students who are allowed to return to Sojourner-Douglass College after an academic dismissal, must submit a separate appeal to the Financial Aid office to have their financial aid eligibility reinstated.

Reinstatement of Financial Aid

Students who successfully appeal their financial aid suspension will have their financial aid eligibility reinstated for one semester. At the end of that semester, the Financial Aid Office will review the students' overall academic performance to determine if the student can still complete their degree objective within a specified timeframe. If approved students must adhere to an educational plan. If a student fails to follow the Educational Plan, their financial aid eligibility will be suspended.

If a student fails to meet the requirements of the Standards of Academic Progress Policy after receiving an appeal, the student's financial aid eligibility will be suspended until he or she is in compliance with the policy.

For the Financial Aid Satisfactory Academic Progress (SAP) Appeal Form, Click Here (Requires Adobe Reader)

SAP Revised: 07/13/2012

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